The Club, Vendor Tables, Brokers' Lounge and
Program Specialist Lounge

The Club

The Club will be located in the Potomac Ballroom at the Gaylord National Resort & Convention Center and will be open Monday through Wednesday. The Club opens after the General Session on Monday. Purchased tables are reserved for exclusive use. The Club is secured and requires a 2019 Underwriting Summit badge for admittance. Contact Chelsea Lenhart, chelsea@wsia.org, for additional information. Reserved tables are nonrefundable after January 10.

The Club Guidelines

1. Each firm may purchase up to three, eight-person tables for $1,550 per table. No additional chairs may be added to the table. 
2. Tables are available for use only during The Club hours of operation.
3. Audio/video, additional signage and exhibits are not allowed at the tables.
4. Table signage with your firm name, as listed in WSIA records, will be provided; signage may not be altered.
4. Food and beverage will be available throughout the day. Outside food and beverage will not be allowed within The Club area.
5. An Information Desk will be available during the hours of operation to answer any questions and assist your guests with the location of your firm’s table.
6. The Club tables are available to registered members only. Badges are required for all admission into the Brokers' Lounge and The Club. The tables and the areas surrounding the tables are not to be used for storage of any kind.
7. The Club is not secured after hours. Please remove all valuables and materials at the end of each day. WSIA is not responsible for any materials left in the room. 
8. Firms are responsible for submitting a vector art file of their firm logo after the purchase of a table. If vector art isn’t available, a high-resolution JPEG image of the logo must be submitted in order for signage to be prepared. Logos submitted after this time will not be included on printed material, chair covers or signage. All logos and firms must appear in the same manner as the firm’s membership. Logos should be submitted to Chelsea Lenhart, chelsea@wsia.org

Vendor Tables Located in The Club

The Vendor tables will be located in The Club and will be open Monday through Wednesday. The Vendor tables are secured and require a 2019 Underwriting Summit badge for admittance.

  • Tables include one 8-foot clothed table with four chairs for $1,700 and include one power outlet. 
  • You must be a member of WSIA to purchase a table. 
  • Contact Chelsea Lenhart, chelsea@wsia.org, for additional information.
  • Cancellation of the reserved tables is nonrefundable after January 10.

Shipping

Exhibitor materials should be shipped, via FedEx, to the Gaylord National Resort & Convention Center in accordance with the FedEx guidelines and instructions.  Items cannot arrive more than three days in advance of the meeting.  All shipping, movement and storage fees will be the responsibility of the exhibitor. Contact Chelsea Lenhart, chelsea@wsia.org, for a shipping form. 

Vendor Guidelines

1. Vendor tables will be assigned alphabetically.
2. Vendors are prohibited from reassigning or subletting the space, and may not permit any other party to exhibit goods or services at their vendor table.
3. Only WSIA firms may exhibit.
4. No additional chairs may be added to the table.
5. Tables are available for use only during The Club hours of operation.
6. All display items and signage must remain on your designated table top.  One pop-up sign is permitted on the floor directly behind or on your table.  Signage cannot exceed the length of your 8-foot table.
7. Table signage with your firm name, as listed in WSIA records, will be provided; signage may not be altered.
8. Food and beverage will be available throughout the day. Outside food and beverage will not be allowed within The Club area.
9. An Information Desk will be available during the hours of operation to answer any questions and assist your guests with the location of your firm’s exhibit.
10. Badges are required for all admission into the Brokers' Lounge and The Club. All exhibitors must be registered for the meeting.
11. The Club is not secured after hours. Please remove all valuables and materials at the end of each day. WSIA is not responsible for any materials.
12. Firms are responsible for submitting a vector art file of their firm logo following the purchase of a table. If vector art isn’t available, a high-resolution JPEG image of the logo must be submitted in order for signage to be prepared. Logos submitted after this time will not be included on printed material or signage. All logos and firms must appear in the same manner as the firm’s membership. Logos should be submitted to Chelsea Lenhart, chelsea@wsia.org

Brokers' Lounge

The Brokers’ Lounge will be located in the Potomac Ballroom at the Gaylord National Resort & Convention Center. The Brokers’ Lounge is secured and requires a 2019 WSIA Underwriting Summit badge for admittance. Materials may not be left on tables when not in use. Any materials left on tables that have been vacated will be disposed of by WSIA staff. Tables in the Lounge cannot be reserved. No signage is permitted in the Lounge.

Program Specialist Lounge

In an effort to provide program specialists and program administrators open market access to program carriers, the WSIA 2019 Underwriting Summit will host an exclusive Program Specialist Lounge on Tuesday, February 26, outside The Club in the Potomac Ballroom Foyer. The Program Specialist Lounge is open to all registered attendees of the WSIA Underwriting Summit.

A limited number of tables will be available for reservation in a designated section of The Club for program administrators and program carriers. The cost to reserve a Program Specialist Table is $750. If you are interested in reserving a Program Table, please submit this form for consideration. To qualify, your company must be a WSIA member and maintain a percentage of program specific business, at the discretion of the Program Subcommittee.

Please note: The WSIA 2019 Underwriting Summit is a members only event. All meeting spaces will be secured. You must be registered for the event and have a name badge to participate. Contact Chelsea Lenhart, chelsea@wsia.org or 816.799.0853 with questions. 

The Club and Brokers' Lounge Hours

Monday, February 25

9:00 a.m. - 5:00 p.m.  The Club and Brokers' Lounge Open,
Vendor Tables in The Club

 Noon - 1:00 p.m.
Luncheon Buffet in The Club and Brokers' Lounge

Tuesday, February 26

7:30 a.m. - 5:00 p.m.  The Club and Brokers' Lounge Open
Vendor Tables in The Club

7:30 a.m. - 5:00 p.m. Program Specialist Lounge Open 
7:30 a.m. - 9:00 a.m.  Breakfast Buffet in The Club and Brokers' Lounge
 Noon - 1:00 p.m.
Luncheon Buffet in The Club and Brokers' Lounge

Wednesday, February 27

7:30 a.m. - Noon The Club and Brokers' Lounge Open
7:30 a.m. - 9:00 a.m.  Breakfast Buffet in The Club and Brokers' Lounge